Raising SC Payment Process
Certificates all posted, Draft certificates all authorised, batched and posted. Should be in "Unpaid" status to be picked up by payment process
Subcontract Ledger | Payments | Select/Deselect Certificates (Batch or Manual):
Batch method:
Selecting Manually:
This will pick up everything available to be paid. If the certificates are dated in an earlier, closed period, that period needs to be re-opened to pick up those certificates. I recommend using "Manual" if needing to select aged certificates.
Selecting certificates, whether by the automatic or manual methods, will result in a payment batch being raised:
If we are happy with the value of the batch, and don't need to make any amendments to it, we can create the BACS. To do, first mark it as "Frozen"
Subcontract Ledger | Payments | Create BACS
The batch that we froze will appear here:
From this point, we can't make any amendments to the payment batch without unfreezing, and restarting the process.
Follow the hyperlink on the Batch Number (in the above screenshot), and select the BACS form to generate the output BACS files:
You will see a notification like this when you have pressed "Next" after selecting the form:
Then we can print remittances in Subcontract Ledger | Payments | Print BACS Remittances
Select the form as usual, and press "Next" to generate and email the remittances out depending on subcontractor setup
Post the Payment batch in Subcontract Ledger | Payments | Payment Batches
This is the batch that we previously froze, we need to post it once we have created the BACS file and printed remittances.
Posting the payment will generate a PDF report showing the effects on the GL and SC ledger